Special
Supplemental
Food
Program
For Women,
Infants
&Children
Migrant Demonstration
Project Guide ue\l0s1\ol'l
PROPERTY Of T~~E
UBRAR'f
M.n.~ 2 1973
Universit~ o'r North Caro\ina
2 Gre~nsbo:o
Supplemental Food Program Division
Food and Nutrition Service
U. S. Department of Agriculture
FNS-175
ACKNOWLEDGEMENT
We would like to express our gratitude to the Community
Services Administration for the grant provided to the Food and
Nutrition Service for use in the WIC Program Migrant Demonstration
project. Their cooperation throughout the development of
the Migrant Demonstration Project has been of great assistance
to the Food and Nutrition Service and has provided an essential
stimulus to the successful implementation of the project.
Rules for a
same for al
origin.
February 19
~ .. ,.
C<
1,
7P.
-
GAYLORD
DATE DUE
.J y-(
'\
0
P'LitiHT~O IN U . S . A -
gram are the
sex, or national
TABLE OF CONTENTS
I. Introduction
II. Operation of the Project
A. Description of How the Project Will Operate
B. Verification of Certification Card
C. Project Participation Log
D. Use of the WIC Program Directory of Local Agencies
E. Nutrition Education Package
F. Food Delivery System
G. Outreach and Transportation
H. Commodity Supplemental Food Program
III. Where to Receive Assistance
IV • Appendix
Information on the National Association of Farmworker
Organizations and a List of Organizational Resources
I. INTRODUCTION
The WIC Program Migrant Demonstration Project is a result of the
recognition of the high nutritional need among migrant farmworkers
and their families, as well as recognition of the barriers to
participation in the WIC Program which migrants experience.
The main objective of the Project is to provide funds to open or
expand WIC Programs in areas which experienced a large influx of
migrant farmworkers during the 1977 season. The second objective
is to track migrant farmworkers as they move from Texas through
the States participating in the Project and return again to Texas.
The third objective is to experiment with innovative techniques
for providing WIC Program services to a mobile population.
The tracking system should indicate to th~ Food and Nutrition
Service (FNS) what services the migrant teceive, where they are
served, and where there are lapses in service. A separate
evaluation conducted by an outside contractor will assess the
effectiveness of the Project. The Migrant Project will provide
FNS with information which will help FNS determine the best
means by which to extend WIC benefits to migrant farmworkers
and their families in the future.
The Migrant Demonstration Project will be completed on September
30, 1978, the date present WIC Program legislation expires. If
legislation continues the WIC Program past September 30, 1978,
the Project will be extended until December 31, 1978, in order
to provide benefits to migrant participants as they return to
Texas.
The Project will operate in a core of contiguous States in the
mid-continent migrant stream. Selection of this stream was
based on the following factors: unlike the California and
Florida streams, migrants in the mid-continent stream generally
travel with their families; this stream is the largest and
probably the most underserved by the WIC Program; and, the
majority of migrants in the stream live in Texas so that
there is one primary home base State from which we can identify
and enroll the migrant participants.
The States participating in the Project are: Texas, Colorado,
Iowa, Kansas, Missouri, Nebraska, North Dakota, Illinois,
Indiana,~Michigan, Minnesota, Ohio and Wisconsin. Within these
13 States, State agencies were granted funds for use in counties
which had a significant migrant impact and a need for a WIC
Program. Some counties which already had a WIC Program were
given funds if the migrant impact was high enough to warrant
it and if the State agency believed that county needed additional
funds to serve all potential migrant participants. All WIC
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Program local agencies which serve migrants within these States,
regardless of receipt of Migrant Project funds, will be participating
in the Project. In addition to the funds USDA has
provided for the Project, Community Services Administration has
given FNS a grant for particular Project expenses such as travel,
printing of Project materials and evaluation of the Project.
This Guide is intended to .aid in the operation of the Project.
The State agency may wish to write their own guides or provide
addendums to this Guide in order to cover the particular situations
of their State.
II. OPERATION OF THE PROJECT
A. Description of How the Project Will Qperate
Participants who plan to migrate to another area within the States
covered by the Project will receive a verification of certification
card from their WIC local agency prior to leaving the area.
Participants will retain the card throughout the Project in order
to transfer their certification for the WIC Program.
The local agency staff will check the Directory of Local Agencies
to determine if the area where the migrant family intends to work
has a WIC Program. If there is a WIC Program, the staff member
will give the participant the name and location of that local
agency and will send the participant's certification form on to
that agency. The participant will also get a copy of the Directory.
The participant should be instructed to present the verification
of certification card when applying for the Program in the new area.
The local agency staff should also emphasize to the participant
the importance of keeping the card in their possession as the card
will help insure the participant's continuation on the WIC Program.
If there is no WIC Program in the area the family plans to move to,
they will be asked if they plan to go to any other area to work.
If so, they will be referred to the first area to which they
are going that has a WIC Program. The migrant family will
also be instructed to contact the farmworker organization
in the new area if there is any doubt concerning the existence
of a WIC Program.
When migrants arrive at a new local agency, they will present
their verification of certification card, and they will be placed
on the Program in the new area without additional certification
if there are slots available.
The local agency official will collect from the participant any
unused food instruments and return them to the issuing State
agency. New food instruments will be issued according to the
procedures at that local agency. The card will be used for
a record of nutrition education progress and food issuance. A
log will be kept on WIC services provided to all migrant
participants at each local agency.
When the participant's family is ready to move, the local agency
officials will refer the participant to a WIC Program in the new
area by using the Directory of Local Agencies.
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B. Verification of Certification Card
An historical problem which migrants in the WIC Program have
experienced is the requirement for certification of WIC eligibility
in each new location. Although the WIC Program Regulations
permit State agencies to honor a certification of a migrant
farmworker participant performed in other agencies, the use
of the FNS-developed verification of certification card available
under this Project will facilitate this transfer of
certification.
Each verification of certification card has a unique, sequential
number which is the participant's I.D. number. There are also
cards which have no serial numbers for use as replacements or
for continuation purposes when all space on the card is used.
The card contains the participant's nutritional need criteria
in the form of a code and the date the certification begins
and ends. It has the certifying official's signature and
the signature of the participant or his parent or guardian.
The card also has information on nutrition education and food
issuance.
The card will be issued by the local agency at the time certification
is performed or just prior to the participant's departure if the
participant is planning to migrate to a State which is participating
in the Project. Cards should not be issued to participants
who are going to States which are not in the Project. However, a
participant moving within her home base State should receive a
card.
The participant's certification form (but not medical record)
should be sent ahead to the local agency where the participant was
referred. This will provide the new local agency with necessary
information on the participant. If possible the participant
should also be provided with a copy of the certification form.
However, in the event the certification form is lost in the
mail or does not reach the local agency in time, the verification
of certification card will be available as a backup information
source. Some type of consent form authorizing the release
of records should be signed by the participant to ensure that
she is aware that her certification record is being sent and
she approves its release.
~or audit purposes, each local agency which serves a migrant
participant in this Project must keep a record on that participant
regardless of whether that local agency performs a certification
for the participant.
Most verification of certification cards will be issued in Texas
since this is the home base State of most migrants in the stream
and most migrants will begin their participation in a Texas
local agency. However, since some migrants will be coming from
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areas in Texas which are not served by the WIC Program (or
States other than Texas), they will be issued a card at the first
local agency which they come into which is in the Migrant Project.
Thus, all local agencies in the Project will have a supply of
cards.
Local agencies will also have to issue cards to replace those that
are lost. In those cases where the participant has lost her card
and has left the area in which she was initially certified, she
will advise the local agency official of where she first received
the card, so that the local agency can be contacted to get the
participant's I.D. number and other necessary data. A new card
which does not have an I.D. number will be filled out for the
participant with that participant's I.D. number recorded manually.
If it is impossible to obtain the needed information to fill out
a new card on the participant, and if the local agency does not
have other verification of the participant's enrollment in the
Program, the participant will have to be certified and a new card
filled out for her.
If the migrant participant presents a card with erroneous or
questionable data (for example, no nutritional need code or no
local agency official signature) the official in the new local
agency should attempt to supply or verify the information by
contacting the local agency which issued the card. If the
information can not be supplied or verified the migrant participant
should be treated as a new applicant.
If information missing from the card does not raise questions
as to the validity of the card, (for example, all information
but nutrition education is on the card) the local agency official
should complete the card as necessary.
Unfortunately, it is possible that some local agencies in the
Project may be at maximum caseload. If a migrant arrives at
the local agency which is at full caseload, there are three
possible situations:
1) The migrant has a current certification but there
is a waiting list of persons for the next available
slots. In this case, the migrant receives
priority over those on the waiting list because
the migrant's current certification entitles her
to receive first priority for WIC benefits. (Persons
with valid certifications take precedence over
uncertified persons.)
2) The number of migrants with valid certifications
is greater than the slots available. In this
case, the nutritional need priority system is
applied to determine which migrant should be
placed on the Program first.
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3) The migrant has an expired certification. In
this case, the migrant will be placed on the
waiting list with other applicants and the
nutritional need priority system will be
applied to all those persons on the waiting
list.
It is important that each migrant participant understand that
possessio~ of a verification of certification card does not
guarantee continuation in the Program because of the situation
described above.
Local agencies must understand that the verification of certification
cards are accountable documents and must be safeguarded as any
negotiable instrument. If cards are lost or stolen, the local agency
must report the I.D. numbers to the State agency and the State agency
must report this to the Regional Migrant Project Coordinator.
INSTRUCTIONS FOR COMPLETING VERIFICATION OF CERTIFICATION CARD
Birthdate
Self explantory
Name
Self explanatory
Parent/ Guard.
Name of Parent or Guardian
State: County: City:
Record the State/County/City where the participant resides PERMANENTLY.
In most cases this will be the State of Texas. Use the State and
county code numbers which are listed in the Directory, and write in
the city manually.
Clinic Official
The person performing certification signs his/her name here.
Part.Sign.
The participant or his/her parent or guardian signs here.
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N. Ed. Assigned and Completed:
The official responsible for conducting nutrition education in the
Program where the participant is initially certified fills out this
portion of the card. The official circles each nutrition education
module number for which he or she believes the participant should
receive instruction (see following list of nutrition education
module numbers). Once the participant completes a module, the
official records the date.
If the official believes that the participant understands
the material and needs no review or repetition the date is
circled to designate successful completion of the module.
However, if the official believes that the participant needs
further review of the material, only the date is recorded.
This will alert the next official providing nutrition education
that the participant has received instruction on the module
but has not completely mastered the material and needs review.
Once the new official believes that the participant does
understand the material, the date is circled.
Nutrition Education Module Numbers
1. Prenatal Nutrition
2. Snacking for Pregnant and Breastfeeding Women and Children
3. Breastfeeding
4. Iron
5. Vitamin A
6. Vitamin C
7. Calcium
8. Preparation of Infant Formula
9. Feeding the Very Young Baby
10. Introducing Solid Foods to Baby
11. Children - Preschool Nutrition
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Certification Record
1. Need Start --- End
.2. Need --- Start --- End
This portion of the card is where all certification data is recorded.
Space is provided for the first and second certifications. In the
blank next to "Need" the code for the nutritional need factor of
the participant is recorded (see the following list of nutritional
need codes). In the blank next to "Start" the date of certification
is recorded. In the blank next to "End" the date the certification
expires is recorded. In the case of the pregnant women, the "end"
date would be an estimate of her date of delivery plus six weeks
postpartum.
Nutritional Need Codes
1. Underweight
2. Overweight
3. Inadequate weight gain during pregnancy or irregular
rate of gain
4. Hematological criteria
5. Medical condition which is affected by dietary intake
6. High risk pregnancy or history of high risk pregnancy
7. Infant (under 6 months) of a WIC participant
8. Breastfeeding mother whose infant is at nutritional risk
9. Inadequate dietary pattern
10. Possibility of regression in nutritional status
Date of Fbod
Issuance
-7-
Local Agency
Number
Each time food instruments are issued to the participant, the date
of issuance is recorded under the "Date of Food Issuance" colUmn,
and the State and local agency code number (which is listed in
the Directory) is recorded under the "Local Agency Number" column.
If the 12 lines provided for recording food issuance are completely
used, attach one of the cards which bears no serial number to the
back of the completed card so the record of food issuance can be
continued.
Remarks:
This block is intended for any comments the local agency officials
may wish to record regarding the special circumstances of the
participant. It could be used to describe any special foods that
the participant requires or to further elaborate on the nutritional
need condition of the person. Also, if the local agency issued
more or less than one month's worth of food instruments, this
should be indicated in the remarks section.
Example of a Completed Verification of Certification Card
Completed
Nutrition
Ed. Module
WIC Program
Verification of Certification
Birthdate --7/1-0-/7-6 - # 15,159 Name Julio Parez
Parent/Guardian Elda Parez
~~~~~~------- State _4.:..:8~--- County ---:2::..:1. .5.. __ __
City Edjnburg.
Clinic Official
Part. Signature
N. Ed. Assigned
1.
FRONT
Nutrition education
module given, but needs
9. review
Nutrition...---IW <f?.E=====::::==~~ Nutrition Education
Education
Modules
Assigned .
Nutritio
Need Fac
Code
Special
Conditio
nal
tor
n
• Modules Assigned
Certification Record
}1. Need 1 Start 2/12/78 End8..LJ1
2. Need Start End -
Date of Food Local Agency
Issuance Number BACK
2Ll2LZ8 ~-QJz---- 3l10L78 32-0JZ
State Code
Local Agency Code
4/1/78 Zf!-QlJ
~llLZ6 Zf!-OU
~ Hema r ks : Milk allergy
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c. Project Participation Log
Each local agency will maintain a monthly project participation
log which records information on each migrant participant in the
Project. The information on the log will correspond to the data
recorded on the verification of certification card. The log will
be submitted to the State agency by the 7th day of the next
month and forwarded to the FNS Regional Office WIC Program by
the 15th day of that month. For example, the log kept for the
month of April is due to the State agency by May 7th and to the
Regional Office by May 15th. The local agency should complete
the log in triplicate using carbon copies or a copier. The
local agency will submit the original log and one copy to
the State agency. The State agency will submit the original
to the FNS Regional office and retain one copy. One copy
remains at the local agency.
INSTRUCTIONS FOR COMPLETION OF THE PROJECT PARTICIPATION LOG
Reporting Period Ending: Actual date of the last day in the
month in which data is recorded on the log.
State: State code from the Directory
Local Agency: Local agency code from the Directory
Name: Name of migrant participant
I.D. i: Identification number of the migrant participant
as it appears on the verification of certification card
Birth Date: Birth date of the migrant participant (this will
indicate if the person is a woman, infant or child)
Certification: The certification block has three blocks for
entries, "Date- Cnty- St". In the first block, "Date",
record the date the person is certified at that local agency
or, if this is the first time a verification of certification
card is being filled out for the person, the date of the most
recent certification. In the second and third blocks, "County -
State", an entry is made only when a verification of certification
card is issued. At this time the county and State code (from the
Directory) of that participant's permanent residence is recorded.
Do not fill in the county and State where a certification is
performed; these blocks are only intended for one entry at the
time a participant first receives a verification of certification
card.
Term: Record "T" for termination when a participant is
terminated from the Program because the participant is over
the age limit, no longer in nutritional need or is terminated
because of Program abuse.
-9-
Food Issuance Date: Record the date on which supplemental foods
were issued to the participant.
Educ. Module Date: Enter the date on which the education module
was successfully completed at this local agency.
Educ: Enter the number (1-11) of each education module successfully
completed at this local agency.
Waiting list date: Record the date the participant was placed
on a waiting list at this local agency.
Remarks: Record any other pertinent information on the participant.
Important: If the participant has lost a card and is being issued
a replacement card with a new I.D. number, in the Remarks block
record the approximate date on which the participant received the
first card and the State and local agency where the card was issued.
This will enable FNS to check past logs to locate the previously
issued number so reports can be adjusted to reflect that
participant's true activity in the Project.
The local agency official responsible for submitting the log
should sign and date the completed log before submitting copies
of the logs to the State agency.
In review, the blocks entitled "Name", "I.D. t" and "Birth. Date"
and one or more of the remaining blocks will always be filled out
when a migrant participant attends the local agency to receive WIC
services. On the block "Certification--Date" the date of
certification is recorded when a certification is performed, or
when a card is being filled out for the first time, the most recent
certification date is recorded. "Certification--Cnty--St" is
completed only when a card is first filled out and is to
designate the county and State of the participant's permanent
residence, not where they currently reside.
How the Project Participation Log will be Used
The log will be tabulated in Washington, D.C. by the Automated Data
Processing (ADP) Division of FNS. Based on log data, the ADP
Division will be able to generate reports that are needed in the
evaluation of the Project. It is extremely important that accurate,
legible logs be kept as the data will be key-punched directly from
the logs. The monthly reports which will be generated are as follows:
1. Total number of participants who were issued food.
2. Total number of participants who completed a nutrition
education module.
3. Total number of participants who were certified.
-10-
4. Total number of participants who were placed on a
waiting list.
5. Total number of participants whose certifications were
terminated because of ineligibility.
6. Total number of participants who have participated
continuously in the Project (participants who are issued
food each month).
7. Total number of new participants (participants who are
issued food for the first time).
8. Total number of participants who are not participating in
the reporting month (participants who were issued food in
the previous month or months but were not issued food in
the reporting month).
9. Total number of participants who are participating in the
reporting month after a lapse in participation in another
month. (Participants who were issued food in the reporting
month but had not participated continuously prior to the
reporting month; i.e. issued food in January, not issued
food in February, issued food in March).
10. In June and September (or December if the WIC Program
legislation is continued) a list will be provided indicating
all participants by identification number and code numbers
of the State and local agencies where these participants
received wrc services.
11. Each of the counties listed as a permanent residence and
the number of participants from those counties will be
shown. For example, 1,000 participants may have a
permanent residence in Hidalgo County, Texas. This will
help indicate what areas in the home base State need wrc
Programs.
--- ................. ;
Proje<::t ParticipationLog SAMPLE
Reporting Period Ending - April 28, 1978 (1-6)
State 26 (7-8)
Local Agency 013 (9-11)
Narre I.Di Birth Certification ~ hood ~c ~5 ~~g Date Date cnty st ~fu Da ule Ranarks ~3 te
12-40 41-45 46-51 52-57 ')8-60 E 1-62 66-69 70-74 76-80
Julio Parez 15,159 7/10/76 4/1 4/1 11
Elda Mercedes 22.897 12/24/53 4/1/78 189 48 4/1 4/1 1
Maria Sanchez 22,898 5/8/56 2/18/7 06
Was WIG participant in
4/19 4/19 3 California
Thomas Baca 20,001 4/3/73 T Reached his 5th birth-dav
Grace Morena 22,899 9/11/77 4/20/7 323 48 4/20 in
Reissue-Old card issued
Jan. at M;ntoPri rk r.t-nu 'T'V
Jose Hernandez 15,759 7/10/76 4/20
Steven Craig 16,785 6/29/75 4/20
RfJA.«.
l- t;l.-3-
'{n.'-~--,7&. ~A)
'r- 7 ri"' __.r)
-- -
-11-
EXPLANATION OF THE PROJECT PARTICIPATION LOG
The sample log is a list of hypothetical entries for the period
' April 1-28, in the WIC Program at the Health Delivery, Inc. in
Michigan.
Following is an explanation of the entries made on each participant
on the sample log.
Julio Parez
Julio participated in the WIC Progam at the Hidalgo County Health
Department in Texas. He received his verification of certification
card there before his family came to Michigan. When his mother
presented Julio's card at Health Delivery, Inc., he was put on the
WIC Program and issued food on 4/1/78. His mother successfully
completed nutrition education module ill -- Children-Preschool
Nutrition on 4/1/78.
Elda Mercedes
Elda became pregnant while traveling upstream. She came to Health
Delivery, Inc. to receive prenatal care and to see about getting
on the WIC Program. She was certified for WIC on 4/1/78, and a
verification of certification card was completed for her. She
permanently resides in Hale County, Texas (County code 189, State
code 48). Elda was issued food on 4/1/78 and also successfully
completed nutrition education module tl -- Prenatal Nutrition
on 4/1/78.
Maria Sanchez
Maria became pregnant and participated in the WIC Program in
California. She is now breasfeeding her baby. When Maria arrived
in Michigan, she was referred by a farmworker organization to
Health Delivery, Inc. to apply for the WIC Program. She had a
certification form with her from the WIC Program she attended
in California that stated she was certified for WIC on 2/18/78.
Health Delivery, Inc. put Maria on the WIC Program and issued her
a verification of certification card as Maria planned to migrate
again before returning to California. As Maria was from a State
not participating in the Migrant Project, only her State of permanent
residence, California, is entered on the log (State code 06). Maria
was issued food on 4/19/78, and successfully completed nutrition
education module 13 -- Breastfeeding on 4/19/78.
-12-
Thomas Baca
Thomas was a WIC participant at Health Delivery, Inc. and had
received a verification of certification card in Texas before he came
to Michigan. Since Thomas reached his fifth birthday on 4/3/78, he
was no longer eligible for wrc. Therefore, a "T" was entered on the
log to indicate that Thomas was no longer a WIC participant because
of ineligibility.
Grace Morena
Mrs. Morena brought her daughter Grace into Health Delivery, Inc. to
see if Grace could be put on the WIC Program. Grace had participated
in WIC at the Maverick County Child Health WIC Program and had
received a verification of certification card there. However, the card
was lost enroute to Michigan.
The WIC Official at Health Delivery, Inc. was unable to contact the
Maverick County Child Health WIC Program to obtain data and an I.D. i
on Grace. Consequently, Grace was certified again and a new verification
of certification card was completed for her. A note was made in the
"remarks" block on the log that this was a reissued card,
and that the first card had been issued in Maverick County
sometime in January, 1978.
On the log, the codes for the county and State of permanent residence
(Maverick County, Texas--323 48) was recorded, food was issued on
4/20/78, and nutrition education module #9 -- Feeding the Very Young
Baby was given but not successfully completed, so no log entry was
made in the nutrition education blocks.
Jose Hernandez
Jose was a WIC participant at Health Delivery, Inc. in the previous
month. His participation in WIC at Health Delivery, Inc. is
expected to continue through the next month, so food was issued to
him on 4/20/78. Since his mother successfully completed nutrition
education module ill -- Children-Preschool Nutrition last month, no
nutrition education was given for April.
Steven Craig
Steven was a WIC participant in Texas and received a verification of
certification card there. When his family came to Michigan, Mr. &
Mrs. Craig brought Steven to Health Delivery, Inc. to enroll him in
the WIC Program. Unfortunately, Health Delivery, Inc. had no more
WIC caseload slots available and had to put Steven on a waiting
list on 4/20/78.
-13-
Ms. Rosa Mendez, the WIC Program Official at Health Delivery, Inc.
reviewed the log for accuracy, and signed and dated the log before
sending the original and one copy forward to the Michigan State
agency.
D. Use of the WIC Program Directory of Local Agencies
The Directory is divided by State, counties, local agency and the
counties served by each local agency. Participants will receive
a copy of the Directory at the local agency which issues them a card.
This Directory was developed to: (1) Assist local agencies in the
Project to identify those areas where migrating families can obtain
the WIC Program and ongoing health services as they move through the
stream1 (2) Provide the State and local agency code numbers needed
for the verification of certification card and the Project
Participation Log1 and (3) Provide the phone numbers of each
participating WIC local agency so that that agency can be contacted
when information is needed.
Prior to the participant's departure from the local agency which
issued the card, the local agency official will ask the participant
where her final destination will be. The official will look up
the areas where the participant is moving in the Directory and if a
WIC Program exists there, she will refer the participant to that
agency. The official will send her certification form forward
to that agency. The participant will be given a copy of the
Directory so she will know about the existence of a WIC Program
wherever she goes. The Directory also lists agencies which
operate a Commodity Supplemental Food Program.
If there is no Program in the immediate county where the participant
is moving, the local agency official should see if a Program exists
in a neighboring county and refer the participant to that local
agency.
Each local agency will need a U.S. Road Atlas because the Directory
lists local agencies only by county and often the participant will
only know the city or town rather than the county where she is
going. Thus, the county in which the town is located will have to
be ascertained from the map in order to properly refer the participant.
The Directory can also be used in advising the participant of
several local agencies which are located enroute to their destination
upstream.
-14-
Example
A participant notifies the local agency in Texas that her family plans
to move to Illinois. When the participant is questioned further, the
WIC official learns that the participant will eventually be living
outside of Danville, Illinois. When the official checks the map, she
finds that Danville, Illinois is located in Vermilion County. Checking
the Directory she will find that the local agency in Vermilion County
is called the Vermilion County Health Department. It will also be
noted that the Directory has a cross reference for local agencies,
i.e., under Vermilion County, the Directory indicates "See Cook County".
finding Cook County in the Directory, she will see that of the four
local agencies listed, one is the Illinois Migrant Council. Although
the local agency is located in Chicago, we find that Kankakee, Ogle,
Peoria, Vermillion, and Will Counties are all served by the Illinois
Migrant Council. The participant will be referred to the Illinois
Migrant Council as this agency specializes in serving migrant
farmworkers.
E. Nutrition Education Package
The nutrition education package is comprised of different nutrition
education lessons or modules which have been designed specifically
for each of the target groups -- pregnant and breastfeeding women,
infants and children. In order to suit the unique circumstances of
the migrant family, the modules have a short term, intensive focus
which provides the most essential ~nformation. As the modules are
intended to provide basic nutrition education concepts, State and
local agencies may wish to supplement the modules with other
nutrition education materials which they have found to be successful
with migrant participants.
The nutrition education package is a series of flip charts which
consist of illustrated nutrition lessons with an instructor's
text in Spanish and English on the back of the illustrated page.
The official responsible for nutrition education in the local
agency where the participant first receives her verification
of certification card should determine which of the modules
the participant needs to complete, based on knowledge of the
participant's health status. The modules the participant
needs instruction in should be circled on the verification
of certification card. This will indicate to the next local
agency the modules in which the participant needs instruction.
When a module is completed, the date should be recorded next
to the module number and circled. If the date next to the
module number is not circled, this indicates to the next local
agency that the module has been given to the participant but
the participant did not grasp the material and the module
should be reviewed.
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A copy of the nutrition education package will be distributed by the
State agency to all local agencies participating in the Project.
Instructions on how to use the modules are included in the package
and the package is designed for use by paraprofessionals in case a
nutritionist is not available to present the module.
F. Food Delivery System
When a participant arrives in an upstream local agency, or is
returning to the home base State, the local agency should collect any
unused food instruments which the participant may have in her
possession. All food instruments should be voided and mailed back to
the issuing State agency or local agency listed on the food instrument.
If there is no address on the instrument, the addresses for all State
and local agencies can be found in the Directory. Such food instruments
are treated as expired, unredeemed food instruments. If any food
instruments are reported as lost this should be noted and aiso sent
to the issuing State agency. The collection of unused food instruments
is important in aiding the issuing State in their reconciliation of
issued food instruments.
When issuing food instruments, the local agency should take into
account (1) last date of certification, and (2) the amount of food to
be issued based on the participant's needs. When a participant
turns in food instruments, the local agency should issue at least an
equivalent amount of food instruments or supplemental foods to
that participant.
The local agency will need to inform the migrant participant about
the operation of their food delivery system since there will be
differences from State to State.
G. Outreach and Transportation
Outreach efforts are necessary to ensure that all potential migrant
WIC participants are aware of the availability of the WIC Program.
By the word "outreach" we mean promotional efforts designed to
encourage eligible potential participants to enroll in the WIC
Program. Examples of allowable outreach activities include posters,
brochures, displays in public places, speakers at meetings, and
advertisements in local newspapers or on radio and television.
Unallowable outreach activities include paying a firm providing
outreach services a flat rate per participant certified at the local
agency.
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Outreach efforts will be initiated in Texas, the home base State,
but all State agencies participating in the Migrant Project ·must
conduct outreach as the migration season begins. Major outreach
emphasis must be placed in those areas where new WIC projects
are being opened.
Local farmworker organizations and migrant councils are an
important resource for assistance with outreach efforts. These
organizations are familar with the migrant lifestyle and the areas
in which the migrants reside. Often migrants contact farmworker
organizations or migrant councils when they move to a new area.
Thus, the farmworker organization can provide a valuable communication
line to migrants. When these groups provide outreach services, it
is important to keep them informed of WIC Program caseload slot
availability if the local agency is close to maximum participation
levels. The Appendix to this guide provides a list of local farmworker
organizations.
One problem which migrants may experience is lack of transportation
to the local agency for food instrument pick-up or to the retail
outlet for food instrument use. Since transportation is not an
allowable administrative cost under the WIC Program, the local
agency should aggressively pursue avenues under which an outside
agency could provide transportation for migrant participants who
need this service. Churches, nonprofit social service agencies,
farmworker organizations and other groups are often willing and able
to provide such services. If there are no outside groups or
agencies available to provide transportation to migrant participants,
and if an FNS person is working at the local agency, that person may
be able to make arrangements for transportation services.
If it is impossible for the local agency to overcome barriers to
a transportation problem through the above methods, this information
should be passed on to the State agency so the Regional Migrant
Project Coordinator can be contacted.
H. Commodity Supplemental Food Program
Some counties in the participating States which do not have a WIC
Program do have a similar feeding program called the Commodity
Supplemental Food Program (CSFP) • The CSFP has the same basic
target population as the WIC Program, but it provides food directly
to participants rather than through a food instrument redeemed
through a retail outlet. The food package provided by CSFP
varies from the WIC foods slightly, as foods provided are USDA
commodities.
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If the migrant participant is moving to an area with a CSFP, she
should be referred to that program. Her verification of certification
card will be accepted there if there are caseload slots available.
The CSFP will also fill out Project Participation Logs. Addresses of
CSFP projects are listed in the Directory.
III. WHERE TO RECEIVE ASSISTANCE
If the local agency officials encounter problems with any phase of the
Migrant Project, they should contact the State agency. The State
agency should feel free to contact the Regional Migrant Project
Coordinator whenever necessary. Likewise, if the local agencies
need additional copies of any of the Project materials, they should
contact the State agency and the State agency should contact the
appropriate Regional Migrant Project Coordinator. The Coordinators
are:
Midwest Regional Office
Herb Wickstrom, Midwest Region
Food and Nutrition Service
536 South Clark Street
Chicago, Illinois 60605
(312) 353-6667
Mountain Plains Regional Office
Rafael Zambrano, Mountain Plains Region
Food and Nutrition Service
2420 West 26th Avenue, Room 430-D
Denver, Colorado 80211
(303) 327-5836 (FTS Telephone Number)
(303) 837-5836
Southwest Regional Office
Ted Hitt, Southwest Region
Food and Nutrition Service
1100 Commerce Street, Room 5-C-30
Dallas, Texas 75242
(214) 749-2801
* Not participating in the Migrant Project.
State under Jurisdiction
Illinois
Indiana
Michigan
Minnesota
Ohio
Wisconsin
Colorado
Iowa
Kansas
Missouri
f.t>ntana*
Nebraska
North Dakota
South Dakota*
Utah*
Wyoming*
Texas
Arkansas*
Louisiana*
New Mexico*
Oklahoma*
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The National Office Migrant Project Coordinators are:
Jane McNeil and Debbie Mcintosh
Supplemental Food Programs Division
Food and Nutrition Service
U.S. Department of Agriculture
Washington, D.C. 20250
(202) 447-8421 or 447-8422
IV. APPENDIX
Information on the National Association of Farmworker Organizations
and a List of Organizational Resources
The National Association of Farmworker Organizations (NAFO), created
in 1973, is a national coalition of farmworker-governed community-based
organizations. The organizations are committed to advocating on a
full-time basis for the protection of the civil and labor rights, and
for the development of activities and programs for the benefit of
migrant and seasonal farmworkers.
NAFO's major activities center around Labor and Civil Rights; Health;
Food and Nutrition; Energy and Weatherization; Education; Immigration;
Housing; OSAH; FLCRA; CETA; Off-Shore Labor; Pesticides; Rural and
Economic Development; Employment Services; and Data/Census.
NAFO is built on the strength of local farmworker organizations.
Regarding food and nutrition activities, NAFO works with the Farmworker
Community Food and Nutrition Program (CFNP) conduits. There are seven
conduits nationwide which have local subcontractors and an established
communication network. The following list identifies some of the local
subcontractors and other groups concerned with migrants, and gives
the addresses and jurisdictions of CFNP conduits which cover the States
included in the WIC Program Migrant Demonstration Project.
CFNP Farmworker Conduits
1. The Minnesota Migrant Council
1850 Highway 23 East
P.O. Box 1213
St. Cloud, Minnesota 56301
States Covered:
Iowa, Indiana, Illinois, Minnesota, Missouri, Michigan, North Dakota,
Ohio and Wisconsin.
2. Associated City-County Economic
Development Corporation of
Hidalgo County
314 s. Closner-POB 1189
Edinburg, Texas 78539
States Covered: Texas
3. Idaho Migrant Council
415 So. 8th Street
Boise, Idaho 83706
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States Covered: Kansas, Nebraska and Colorado.
FARMWORKER ORGANIZATIONS AND OTHER GROUPS CONCERNED WITH MIGRANTS LOCATED
IN THE PROJECT STATES.
MIDWEST REGION
Illinois
Bob Munoz, Exec. Dir.
Illinois Migrant Council
202 So. State St. Suite 1500
Chicago, Illinois 60604
Michigan
Sister Pat Drydyk
Farmwork Ministry UFW
P.O. Box 10206
Lansing, Michigan 48901
United Migrants for Opportunities
Inc.
908 w. Jefferson Street
Gran Ledge, Michigan 48831
Ohio
La Raza Unida de Ohio
5340 E Main Street, Suite 200
Oliver Building
Columbus, Ohio 43213
Ohio Migrant Legal Action Program
105 N. Main Street
Bowling Green, Ohio 43402
Indiana
AMOS
2802 N. Delaware
Indianapolis, Indiana 46205
Minnesota
Migrants In Action
1162 Selby Avenue
St. Paul, Minn. 55104
Minnesota Migrant council
1850 Highway 23 East
P.O. Box 1231
St. Cloud, Minn. 56301
Wisconsin
United Migrant Opportunity
Services, Inc.
112~ Spring Street
Beaver. Dam, Wisconsin 53916
La Clinica de Los Campesinos,
Inc.
Gaudalupe Health Center
w. Prarie Street
Endeavor, Wisconsin 53930
MOUNTAIN PLAINS REGION
Colorado
Colorado Migrant Co.
655 Grant Street
Denver, Colorado 80203
Colorado Rural Housing
Development Corporation
119 Bridge Street
Brighton, Colorado 80601
Juan Espinosa
Producuenes Estrella Roja
2407 West 14th Street
Pueblo, Colorado 81004
CMC Day Care Center
710 West Oliver
P.O. Box 1242
Lamar, Colorado 81052
Iowa
Migrant Action Program
P.O. Box 778
Mason City, Iowa
Missouri
Rural Missouri, Inc
P.O. Box 204
50401
Jefferson City, Missouri
SOUTHWEST REGION
Texas
ACCEDC of Hidalgo Co.
P.O. Box 1198
Edinburg, Texas 78539
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65101
Colorado Migrant Council
7905 West 44th
Wheatridge, Colorado 80203
Plan de Salud del Valle, inc.
1190 Denver Avenue
Ft. Lupton, Colorado 80621
Colorado Rural Legal Services
12 East 4th
La Junta, Colorado 81050
Jose Herrera
1209 Swink Avenue
Rocky Ford, Colorado 81067
Clinica del Valle
405 North 12th Street
Rocky Ford, Colorado 81067
Kansas
Dr. Mary Estrada
Los Cinco Pueblos, Inc.
P.O. Box 84
Bonner Springs, Kansas 66012
North Dakota
North Dakota Migrant Council
101 N. 3rd Street
Grand Forks, N.D. 58201
Texas Rural Legal Aid
305 E. Jackson St. i206
Harlingen, Texas 78550
Texas (continued)
Juarez Lincoln Center
715 First Street
Austin, Texas 78701
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Manpower Education & Training,
Inc. (MET)
165 East Houston Street
Cleveland, Texas 77327
Economic Opportunities
Development Corporation
P.O. Box 9326
San Antonio, Texas 78221
SW Migrant Association
2327 Castroville Road
San Antonio, Texas 78237
Su Clinica Familiar
308 S. 3rd Street
Harlingen, Texas 78550
Antonio Orendain
P.O. Box 876
San Juan, Texas 78589
Zavala County Health Association
308 South Third Avenue
Crystal City, Texas 78839
United Farm Workers, AFL-CIO
P.O. Box 15415
Houston, Texas 77020
Texas Migrant council
2220 East Street
P.O. Box 917
Laredo, Texas 78040
Mission San Franciso
de la Espad
Rte 12-Box 173
San Antonio, Texas 78221
Texas Farm Workers Union
Rte. 1, Box 149-B
Alamo, Texas 78516
Community Action Council
of South Texas
Drawer S., 420 Main St.
Rio Grande City, Texas 78582
Colonias Del Valle, Inc.
P.O. Box 907
San Juan, Texas 78589
Chicanos Unidos-Campesino
P.O. Box 588
Muleshoe, Texas 79347
Home Economics and Household Collection
